How to set up an out-of-office auto-reply in Thunderbird

  1. Thunderbird1.Open ThunderbirdTemplate Save
  2. Click on the write button. This should bring up a new email message
  3. Make the subject something like “Out of Office” or “On Vacation” and type something appropriate about how you’ll be gone in the message body. Don’t address it to anyone.
  4. Go to File > Save As > Template. This sets up the template that will be mailed to people who email you while you’re on vacation.
  5. Save the template as “Out of Office” or something else suitable
  6. Close the Out of Office template
  7. Now go to Tools >Message Filters
  8. Click the New button
  9. Change the name of the new filter to Out of Office Reply (or whatever you want to call it)
  10. Select “Match all of the following”
  11. Under the “For Apply Filter When” section, change the “Subject” drop menu to “To” and put your email address in the blank at the end of that line.
  12. Click the Plus button at the end of the “To” line, which adds another criteria.  Change the “To” drop down to “Status”, leave the middle drop menu at “is”, then select “New” in the last drop menu.
  13. Click the Plus button again and change “To” to Status, change the middle one to “isn’t”, and change the last one to “Replied”.
  14. Click the Plus button one more time, change “To” to Status, change the middle one to “isn’t”, and change the last one to “Forwarded”.  (Thanks Richard!)
  15. Under the “Perform These Actions” section, change the “Move Message To” drop menu to “Reply With Template”.
    Filter Setup
  16. Change the next drop menu to your Out of Office template.
  17. Click Ok to close the filter.

Operating Instructions:

Don’t send yourself a test email from this account! This will start an email loop and will fill up your Inbox and your Sent Mail. Not pretty…


Filter List

  • To turn the filter on – check the Enabled column for that filter’s line on your Message Filters list
  • To turn the filter off (once you’ve returned from vacation) – uncheck the enabled column on that filter’s line in the Message Filters list.

Third, you will need to leave your computer on and Thunderbird open the entire time you are gone for this to work (this process works differently on Outlook).

Here the example 





Auto Reply in Round cube 


auto reply in roundcube


Leave a Reply

Fill in your details below or click an icon to log in: Logo

You are commenting using your account. Log Out /  Change )

Facebook photo

You are commenting using your Facebook account. Log Out /  Change )

Connecting to %s